An Oregon Medicaid Agency Supporting Individuals with Intellectual and Developmental Disabilities

Addendum F

Drug-Free Workplace Policy

Purpose and Goal

The company is committed to protecting the safety, health and well being of all employees and other individuals in our workplace. We recognize that alcohol abuse and drug use pose a significant threat to our goals. We have established a drug-free workplace program that balances our respect for individuals with the need to maintain an alcohol and drug-free environment. We encourage employees to voluntarily seek help with drug and alcohol problems.

Covered Workers

Any individual who conducts business for the organization, is applying for a position or is conducting business on the organization’s property is covered by our drug-free workplace policy. Our policy includes, but is not limited to executive management, managers, supervisors, full-time employees, part-time employees, off-site employees, contractors, and interns.


Our drug-free workplace policy is intended to apply whenever anyone is representing or conducting business for the organization. Therefore, this policy applies during all working hours, whenever conducting business or representing the organization, while on organization property and at company sponsored events. Even though the use and possession of marijuana is considered legal in the state of Oregon under certain circumstances, use of marijuana during work hours is prohibited by this policy.

Prohibited Behavior

It is a violation of our drug-free workplace policy to use, possess, sell, trade, and/or offer for sale alcohol, marijuana, illegal drugs or intoxicants. It is also a violation of the policy to be under the influence alcohol, marijuana, illegal drugs or intoxicants while “on the clock” with any customer.

Because our work involves providing self-determined supports, it is imperative that customers be fully ready to engage and participate in the supports we provided. Therefore, covered workers may not work with customers who are under the influence of alcohol, marijuana, illegal drugs, or intoxicants and must reschedule any sessions where drugs may cause a customer to be unable to participate as fully as possible in their own services.

Notification of Convictions

Any employee who is convicted of a criminal drug violation in the workplace must notify the organization in writing within five calendar days of the conviction. The organization will take appropriate action within 30 days of notification. Federal contracting agencies will be notified when appropriate.


Entering the organization’s property constitutes consent to searches and inspections. If an individual is suspected of violating the drug-free workplace policy, he or she may be asked to submit to a search or inspection at any time. Searches can be conducted of pockets and clothing and vehicles and equipment.


One of the goals of our drug-free workplace program is to encourage employees to voluntarily seek help with alcohol and/or drug problems. If, however, an individual violates the policy, the consequences are serious.

In the case of applicants, if he or she violates the drug-free workplace policy, the offer of employment can be withdrawn. The applicant may reapply after six months and must successfully pass a pre-employment drug test.

If an employee violates the policy, he or she will be subject to progressive disciplinary action and may be required to enter rehabilitation at the employee’s expense. An employee required to enter
rehabilitation who fails to successfully complete it and/or repeatedly violates the policy will be terminated from employment. Nothing in this policy prohibits the employee from being disciplined or discharged for other violations and/or performance problems.

Return-to-Work Agreements

Following a violation of the drug-free workplace policy, an employee may be offered an opportunity to participate in rehabilitation. In such cases, the employee must sign and abide by the terms set forth in a Return-to-Work Agreement as a condition of continued employment.


The company recognizes that alcohol and drug abuse and addiction are treatable illnesses. We also realize that early intervention and support improve the success of rehabilitation. To support our
employees, our drug-free workplace policy:

  • Encourages employees to seek help if they are concerned that they or their family members may have a drug and/or alcohol problem.
  • Encourages employees to utilize the services of qualified professionals in the community to assess the seriousness of suspected drug or alcohol problems and identify appropriate sources of help.

Treatment for alcoholism and/or other drug use disorders may be covered by an employee benefit plan when such a plan exists. However, the ultimate financial responsibility for recommended treatment belongs to the employee.


All information received by the organization through the drug-free workplace program is confidential communication. Access to this information is limited to those who have a legitimate need to know in compliance with relevant laws and management policies.

Shared Responsibility

A safe and productive drug-free workplace is achieved through cooperation and shared responsibility. Both employees and management have important roles to play. All employees are required to not report to work or be subject to duty while their ability to perform job duties is impaired due to on- or off-duty use of alcohol or other drugs.

In addition, employees are encouraged to:

  • Be concerned about working in a safe environment.
  • Support fellow workers in seeking help.
  • Report dangerous behavior to their supervisor.

It is the supervisor’s responsibility to:

  • Inform employees of the drug-free workplace policy.
  • Observe employee performance.
  • Investigate reports of dangerous practices.
  • Document negative changes and problems in performance.
  • Counsel employees as to expected performance improvement.
  • Clearly state consequences of policy violations.


Communicating our drug-free workplace policy to both supervisors and employees is critical to our
success. To ensure all employees are aware of their role in supporting our drug-free workplace program:

  • All employees will receive a written copy of the policy.
  • The policy will be reviewed in orientation sessions with new employees.
  • Employee education about the dangers of alcohol and drug use and the availability of help will be provided to all employees.
  • Every supervisor will receive training to help him/her recognize and manage employees with alcohol and other drug problems.
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